Week 4 – Organizational structure and culture – Shuffle Q/A 2

1. As a project manager, you want to integrate change management into your project. Which of the following tools could you use to help people adopt a change? Select all that apply.

Answers

·        Feedback mechanisms

·        Scatter charts

·        Culture mapping

·        Task tracking

Explanation: Create detailed communication strategies so that stakeholders are kept up to date on the changes, the reasons for the changes, and the advantages of the changes. Providing regular updates allows for better management of expectations and reduces levels of uncertainty.

Training Programs: Conduct training programs in order to provide members of the team with the expertise and information required for the upcoming changes. Workshops, online courses, and several other learning opportunities might fall under this category.

 

2. What action should a project manager take to ensure effective project governance?

Answers

·        Prioritize governance trends over the organization’s specific needs.

·        Treat project governance as separate from corporate governance.

·        Take on projects without sufficient resources to push the team beyond their perceived capabilities.

·        Elicit the input of senior stakeholders since they are decision makers.

3. Fill in the blank: An organization's structure is most commonly mapped out using a _____ .

Answers

·        personnel chart

·        communication roadmap

·        top-down hierarchy

·        reporting chart

Explanation: The structure of an organization is often shown using a "organizational chart" or a "org chart." This graphical depiction presents the organizational structure, as well as the connections and reporting lines that exist inside the company. It also demonstrates the different functions and duties that are assigned to people or departments. Organizational charts, often known as org charts, assist offer clarity on the structure of an organization as well as how the many components and personnel interact within the larger framework.

 

4. You have started a new job at a company where project managers often have the same level of authority as functional managers. Which of the following best describes the organizational structure at your company?

Answers

·        Matrix structure

·        Functional structure

·        PMO structure

·        Classic structure

Explanation: The structure of an organization is often shown using a "organizational chart" or a "org chart." This graphical depiction presents the organizational structure, as well as the connections and reporting lines that exist inside the company. It also demonstrates the different functions and duties that are assigned to people or departments. Organizational charts, often known as org charts, assist offer clarity on the structure of an organization as well as how the many components and personnel interact within the larger framework.

 

5. Which of the following accurately describes how organizational structure impacts project management? Select all that apply.

Answers

·        It affects the client’s criteria for success.

·        It affects the project manager’s level of authority and their ability to make decisions that impact the larger organization.

·        It affects the availability of resources that can be devoted to a project.

·        It affects the client’s project satisfaction.

Explanation: The organizational structure inside an organization is what decides the communication channels that are available. Communication often occurs in a hierarchical structure using a top-down method, however communication may be encouraged to be more open under a flatter organizational structure.

Decision-Making Power The structure determines how decision-making power is delegated to various members of the organization. In a system that is centralized, decisions are taken at the highest levels, but in a structure that is decentralized, there may be greater room for autonomy at the lower levels.

 

6. Fill in the blank: An organization's culture provides context and acts as a guide for what their people value, how they operate on a daily basis, how they relate to one another, and how they can be expected to perform. In other words, organizational culture can be thought of as the company's _____ .

Answers

·        goals

·        personality

·        structure

·        strengths

Explanation: The organizational structure inside an organization is what decides the communication channels that are available. Communication often occurs in a hierarchical structure using a top-down method, however communication may be encouraged to be more open under a flatter organizational structure.

The structure establishes the parameters for the distribution of decision-making power. In a system that is centralized, decisions are taken at the highest levels, but in a structure that is decentralized, there may be greater room for autonomy at the lower levels.

 

7. Which of the following questions can help project managers learn about a company’s organizational culture? Select all that apply.

Answers

·        Are there company sanctioned social events?

·        What is the company’s best-selling product/service?

·        When was the organization founded?

·        How are projects typically run?

 

8. As someone interviewing for a project management role, you want to understand the organizational culture of the company you’re interviewing with. Which of the following questions could help you learn about the company’s policies? Select all that apply.

Answers

·        What are the company’s mission and value statements?

·        What are appropriate ways for employees to share their identity in the workplace?

·        Does the company allow employees to work from home?

·        What will be the average age of your project team members?

 

9. Which of the following refers to the council that helps project managers make and approve strategic decisions that affect both the company and the project?

Answers

·        Office of legal affairs

·        Chief Executive Officer

·        Stakeholder

·        Steering committee

Explanation: The word that refers to the council that assists project managers in making and approving strategic choices that influence both the firm and the project is commonly known as the "Project Steering Committee" or simply the "Steering Committee." This phrase may also be used interchangeably with "Steering Committee." This committee plays an essential part in the process by which advice is provided, major decisions are made, and alignment between project goals and the broader strategy of the company is ensured.

 

10. Which of the following are ways that organizational structure determines your role as a project manager? Select all that apply.

Answers

·        Organizational structure determines where you fit in

·        Organizational structure determines your career growth

·        Organizational structure determines how frequently to communicate

·        Organizational structure determines who you should communicate with

Shuffle Q/A 3

11. Which answer best describes a Classic organizational structure?

Answers

·        It refers to how a company is arranged, how job tasks are divided and coordinated, and how members of the organization relate to one another.

·        It allows for easy communication among project teams that sit across different functions.

·        It refers to the traditional, top-down reporting structure with a clear chain of command.

·        It involves reporting to stakeholders across teams in addition to direct managers.

Explanation: A hierarchical system in which personnel are classified according to their specialized duties or positions within the company is one of the defining characteristics of the classic organizational structure, which is also known as the traditional organizational structure or the functional organizational structure.

 

12. Which of the following questions can help project managers learn about a company’s organizational culture? Select all that apply.

Answers

·        What is the benchmark salary for people performing this project role?

·        How are decisions made, majority vote or top down approvals?

·        Where was the organization founded?

·        What kinds of rituals are in place when someone new comes to the office?

13. As someone interviewing for a project management role, you ask questions about how team members provide feedback to one another, ways the company celebrates success, and whether risk-taking is encouraged. Which part of a company’s culture do these questions help you learn more about?

Answers

·        Atmosphere

·        Mission

·        Policies

·        Processes

Explanation: You may discover more about the "Cultural Values and Norms" of the organization by asking questions like how members of the team share feedback to one another, how the company celebrates achievement, and whether or not taking risks is welcomed. These questions concentrate on components of the company culture that relate to communication, appreciation of successes, and the attitude toward innovation and risk-taking.

14. As a project manager, you want to integrate change management into your project. You do this by establishing a change management process early in the project. You also adopt portions of the company’s change management plan so that it aligns with your project. These actions represent which change management best practice?

Answers

·        Communicate about upcoming changes

·        Practice empathy

·        Use tools

·        Follow a consistent process

Explanation: Establishing a change management process early on in the project and adopting sections of the company's change management plan to match with your project are examples of the change management best practice known as "Integrating Change Management into Project Management." This change management best practice was developed by the Project Management Institute (PMI).

When change management is integrated into project management, the activities and concepts of change management are included into the project planning and execution processes. This guarantees that change management is not a distinct or isolated activity, but rather that it is woven together smoothly within the structure of the broader project. You may develop a more holistic and successful approach to managing change within the project by aligning with the change management strategy that the organization has in place. This will strengthen the consistency and synergy between the efforts that are being made for project management and change management.

15. Which of the following refers to a company’s shared values, mission, and history?

Answers

·        Organizational culture

·        Organizational structure

·        Project Management Office (PMO)

·        Change management

Explanation: "Organizational Culture" is a concept that describes the values, purpose, and history that are held in common by employees of an organization. The beliefs, attitudes, behaviors, and practices that contribute to the development of a company's identity come together to form its organizational culture. It contains the company's purpose and vision statements, the values that are held in common by its workforce, and the historical backdrop that has played a role in the creation and progression of the business. The ways in which workers interact with one another, make choices, and contribute to the overall success of the firm are all profoundly influenced by the culture of the organization.

16. Which questions can help project managers learn about a company’s organizational culture? Select all that apply.

Answers

·        Which style of project management does the company use?

·        How much revenue did the organization earn last year?

·        When was the organization founded?

·        How do employees prefer to communicate?

17. Which of the following statements is true of the change management process? Select all that apply.

Answers

·        It follows Waterfall methodology principles.

·        It is the sole responsibility of the project manager.

·        It requires effective communication from the project manager.

·        It includes the successful delivery and adoption of a completed project.

18. In business, what is the management framework within which decisions are made and accountability is determined?

Answers

·        Agile

·        Organizational culture

·        Governance

·        Change management

Explanation: In the world of business, the management structure that establishes accountability standards and provides a context for decision-making is often referred to as the "organizational structure." The hierarchy, duties, and connections that exist inside an organization are all denoted by its organizational structure. It specifies the reporting lines, the chain of command, and the manner in which power is delegated. The structure lays the groundwork for accountability, specifies roles and duties, and offers a framework for decision-making processes, all of which are essential components. There are many distinct forms of organizational structures, such as hierarchical, matrix, functional, and flat structures. Each of these structures has its own distinct qualities as well as an effect on the decision-making process and accountability.

19. Which of the following concepts are part of organizational culture? Select all that apply.

Answers

·        A company’s shared values

·        A company’s mission

·        A company’s stock price

·        A company’s history

20. What tools can a project manager incorporate to assist in project adoption? Select all that apply.

Answers

·        Feedback mechanisms, such as surveys, to capture stakeholder input

·        Flowcharts to illustrate the project’s development process

·        Culture mapping to illustrate how the company’s values, norms, and employees behavior may be affected by the project

·        Reporting charts to show the relationships among people and groups within the organization

21. As someone interviewing for a project management role, you want to understand the organizational culture of the company you’re interviewing with. Which of the following questions could help you learn about the atmosphere at the company? Select all that apply.

Answers

·        What are some of the ways the company celebrates success?

·        How do managers support and motivate their team?

·        What is the company’s dress code?

·        What is the average salary for the company’s project managers?

22. As a project manager, you want to integrate change management into your project. Which of the following questions will help you understand how to do so? Select all that apply.

Answers

·        What is the timeline for implementing my project?

·        What are the best means of communication for informing people about my product?

·        What other products are available to achieve the goals of my project?

·        What management practices will lead to the successful implementation of my project?