1. Fill in the blank: _____ is the
method where a project manager reviews all individual tasks and rolls the tasks
into manageable chunks that lead to a milestone.
Answers
·
Team
scheduling
·
Bottom-up scheduling
·
Top-down
scheduling
·
Goal
scheduling
Explanation: "Work Breakdown
Structure (WBS) is the method where a project manager reviews all individual
tasks and rolls the tasks into manageable chunks that lead to a
milestone."
2. Fill in the blank: _____ is the
method where a project manager reviews all individual tasks and rolls the tasks
into manageable chunks that lead to a milestone.
Answers
·
Risk management
·
Budgets
·
Customer
feedback
·
Schedules
3. What four items do stakeholders
need to approve before the planning phase can begin
Answers
·
Project charter
·
Project deliverables
·
Project
name
·
Project goals
·
Project scope
Explanation: Before moving on to the planning phase of the
project, stakeholders would often want to get their approval on the project's
scope, timetable, budget, and risk management strategy. It is the same as
receiving their authorization to go on with the project before setting sail.
4.
Suppose as a project manager, you notice that a new government regulation may
add additional tasks to the project. You bring your concern about this new
regulation to the stakeholders for a discussion on how to mitigate its impacts.
What component of the planning phase does this situation represent?
Answers
·
Schedule
·
Budget
·
Task
management
·
Risk management
Explanation: Oh, that's a great example of tried-and-true risk
management in operation. When unanticipated elements emerge, such as newly
implemented government rules, it is necessary to convene the relevant parties
and have a good old-fashioned conversation about how to proceed in these
unknown seas. Being proactive and adjusting one's course to account for the
shifting winds of change is essential.
5. Suppose that as a project
manager, you’re running a kick-off meeting. During the meeting, you give
examples of tasks that you consider part of the project, and tasks you consider
not part of the project. What agenda section does this represent?
Answers
·
Roles
·
Background
·
Questions
·
Goals and scope
Explanation: It seems as if you're
getting into "Defining Scope" zone now. At the beginning of a
project, it is essential to have a meeting called the kick-off meeting in which
boundaries are established and it is made very clear what aspects of the
project come within the scope and what aspects do not. Everyone has to be aware
of the location of the X before the treasure hunt can begin. This is analogous
to sketching the treasure map before the search starts.
6. Suppose as a project manager,
you’re running a kick-off meeting. During the meeting, you present the shared
project tools and documents. You also tell the team they will communicate
through a team chatroom and will receive daily email updates. What agenda item
does this represent?
Answers
·
Scope
·
Intended
outcome
·
Collabration
·
Project
purpose
Explanation: Oh, you must be referring
to the "Communication Plan" which is now in the limelight.
Establishing how the team will interact with one another and providing each
other with the tools and documentation they will need is analogous to
distributing the keys to a well-kept castle. It paves the way for a productive
and uncomplicated working relationship. Prepared to break down barriers and
achieve project success!
7. Which of the following would you
consider a project milestone?
Answers
·
Project
manager reviews mock-ups
·
Web
designer creates a proposal
·
Client approves website design
·
Web
designer implements feedback
8. Suppose that as a project manager
you had a goal of publishing a report. Which of the following would you
consider the milestone for this goal?
Answers
·
Draft
sections of the report
·
Interview
a writer
·
Complete first draft of report
·
Conduct
research
Answers
·
Consider
the needs of your stakeholders
·
Review the project as a whole
·
Assign
deadlines
·
Have
a team meeting
Explanation: First things first: locate your compass and map in
your inventory. In other words, the first step is to define the scope of the
project as well as its goals. When you have a better idea of where you want to
go, it is much easier to determine when and when you should reach important
milestones along the way. To successfully sail the project waters, it is
comparable to mapping stars in the sky.
10. When assigning tasks to team
members, what two factors should you mainly consider?
Answers
·
Project timeline
·
Task
interest
·
Task
novelty
·
Overall workload
Explanation: When it comes to assigning
responsibilities, it's a lot like playing matchmaker. You need to take into
account the team member's availability as well as their current workload, in
addition to their talents and knowledge. By doing so, you can ensure that they
have the appropriate tools in their toolbox for the task at hand. The
successful completion of a project depends on striking a balance between these
many aspects.
Shuffle Q/A 1
Answers
·
About one hour
·
Less
than 20 minutes
·
One
full work day
·
Two-hours,
and extend if attendees have questions
Answers
· Customer feedback
·
Schedules
·
Risk
management
·
Budgets
Answers
·
Project
schedule
·
Risk management plan
·
Risk
reviews
·
Project
budget plan
Answers
·
Task
management
·
Risk
management
·
Schedule
·
Budget
Answers
·
Host
a grand opening
·
Create marketing content
·
Research new locations
·
Create
a new staff team
·
Research equipment
Answers
·
Breaking down information into milestones
gives you a better idea of the amount of work that needs to be done.
·
Setting
milestones encourages you to take time away from the project for new ideas.
·
Setting milestones helps you keep your project
on track with clear deadlines for when to complete deliverables.
·
Setting milestones helps you to figure out if
you need to adjust your scope, timelines, or resources to meet your goals.
17. Project managers should follow which three best practices when assigning tasks to complete milestones? Select all that apply.
Answers
·
Assign
deadlines to tasks, but not milestones.
·
Balance the workload of tasks between
teammates.
·
Add an assignee and due date to each task.
·
Consider teammates’ familiarity with the
tasks.
Answers
·
You have a visualization tool that assists in
assigning tasks.
·
You
can get a sense of each stakeholder’s workload.
·
You
can assign tasks to two or more team members.
·
You and your teammates can easily identify the
tasks you assigned to each milestone.
Answers
·
timeline
·
teammate
strengths
·
stakeholder
needs
·
deliverables
Answers
· Time management assessment
·
Schedule
·
Staging
document
·
Calendar
Answers
·
Understand the work the team needs to do to
achieve their goals.
·
Identify and prepare for risks that could
impact the project.
·
Form the project plan with the team so they
have a shared understanding of the project.
·
Coordinate
the current budget to match other project budgets.
Answers
·
Roles
·
Background
·
Goals
and scope
·
Questions
Answers
·
Ask
team members to repeat parts of what you missed in your notes.
·
Ask a team member to take notes on key points
and action items.
·
Take
notes to the best of your ability and capture what you can in the summary.
·
Ask
team members to speak more slowly so you can write down all notes.
Answers
·
time
·
scope
·
completion
·
goals
Answers
·
Assign
as many tasks as you can for each milestone to impress stakeholders.
·
Schedule
deadlines for the milestones to account for the budget.
·
Connect with teammates to discuss the tasks
required for the milestone.
·
Assign
milestones to be completed in week-long increments.
26.
You assign new tasks to team members. You have reviewed the project timeline
for the milestones. What else should you consider when assigning tasks?
Answers
·
Team
member seniority
·
Task
interest
·
Task
novelty
·
Overall workload
27.
Which of the following is a primary benefit of planning in project management?
Answers
·
It
allows stakeholders to pick and choose team members they want to work with.
·
It helps the project manager understand the
work needed to achieve the goal.
·
It
helps team members decide the budget of the project.
·
It
allows stakeholders to add more features and tasks.
Answers
·
The project schedule
·
The
project budget plan
·
The
time management plan
·
The
team reviews
Answers
·
Budget
·
Task
management
·
Team
Building
·
Celebration
Answers
·
What comes next
·
Roles
·
Background
·
Introductions
Answers
· Deliver
a first draft of a manuscript
·
Fix
a bug recorded from user testing
·
Schedule
time with the team to review tasks
·
Write
a paragraph for project proposal
Answers
·
Setting too many milestones because you want
to appear ambitious to stakeholders
·
Having no milestones because tasks are all you
need to complete the project
·
Using milestones as tasks because milestones
should represent big moments in time and tasks are how to get there
·
Managing
your milestones in one project management tool to stay organized
Answers
·
A
resource for stakeholders to choose their favorite milestone
·
A
set of project tasks that ladder up to each of your milestones
·
A
set of project milestones that ladder up to each of your tasks
·
A
resource for team members to choose which tasks they will work on
Answers
· Write the initial introduction to the proposal
·
Host
an event for the product launch
·
Hire
a writer to create content
·
Research
a location to host an event
Answers
·
List
of details on a project with team member feedback
·
Milestones
and tasks for the project organized in a hierarchy
·
One
list of all the tasks to complete on a project
·
A
document of all the work assigned to team members along with stakeholders’
comments
Answers
·
A
team reflection meeting
·
A
stakeholder approval meeting
·
A
milestone planning meeting
·
A project kick-off meeting
37. Fill in the blank:
After the stakeholders assign the project manager, the goals of the project
have to be approved, as well as the scope of the project and its _____.
Answers
·
manager
·
deliverables
·
vendors
·
tools
Answers
·
Keep
teammates from communicating to avoid groupthink when brainstorming ideas.
·
Identify
and prepare for risks.
·
Understand
the work the team needs to do to achieve their goals.
·
Coordinate
efforts and timelines with other teams.
Answers
·
Scope
·
Project
purpose
·
Roles
·
Intended
outcome
Answers
·
There can be a delay in the project schedule.
·
Team
morale will increase because team members will be allowed to work more overtime
hours.
·
The
number of tasks needed to achieve the milestone can increase.
·
More resources may be needed to reach the
deadline for the milestone.
·
The client could withhold payments due to the
delay.
Answers
·
Bottom-up
scheduling
·
Top-down
scheduling
·
Goal
scheduling
·
Team
scheduling
Answers
·
avoid
stakeholder input
·
depart
from the current timeline
·
analyze
customer feedback
·
understand the work you need to do
Answers
·
The
client selects which vendors work on the project.
·
The
project manager creates the schedule, budget, and risk management plan.
·
The
client reviews the project plans for approval.
·
The
project manager completes a plan, then puts it away until the project closing
phase.
Answers
·
Collaboration
·
Roles
·
Goals
and Scope
·
Questions
Answers
·
Create initial mock-ups of the website.
·
Test the website for usability.
·
Implement feedback by the designer.
·
Host
a check-in meeting with the team.
Answers
·
Execute
the project.
·
Set
a new budget based on milestones created.
·
Assign
the deadlines.
·
Assign
tasks to team members.
Answers
·
Roles
·
Introduction
·
Background
·
Questions
Answers
·
Risk
management
·
Budget
·
Task
management
·
Schedule
49. As a
project manager, you notice a specific milestone has a high number of tasks
that may cause the team to miss a deadline. What is a reasonable course of
action to adjust the milestone?
Answers
·
Meet with stakeholders to
present the milestone and adjust the scope and tasks.
·
Meet with all team members to decide
who can take on more tasks.
·
Adjust the deadline of the project
deliverables before reviewing them with team members.
·
Monitor the timeline closely during
the execution phase of the project.
50. You create a work
breakdown structure. One of the major milestones is securing a venue for a
conference. There are smaller jobs that must be done to reach each milestone.
What are the smaller jobs known as?
Answers
·
Roles and responsibilities
·
Tasks and sub-tasks
·
Deliverables
·
Checklist items
Explanation: In a Work Breakdown Structure (WBS), the smaller activities that must be completed in order to reach a big milestone are referred to as "tasks" or "work packages." In this context, the individual stages or components that need to be accomplished in order to fulfill the wider goal of obtaining a location for the conference might be thought of as the "steps" or "components" in question. To guarantee a smooth road toward achievement, it is helpful to divide the overall objective into smaller, more doable goals.
51. Before starting the
planning phase, you complete the initiation phase. What steps do stakeholders
or the clients take during the initiation phase?
Answers
·
Stakeholders assign a project manager,
review risk management tools, and approve the budget.
·
Stakeholders assign a project manager,
select the tools to manage the project, view meeting notes, and approve the
budget.
·
Stakeholders assign a
project manager, approve goals, determine the scope and deliverables, and
approve the project charter.
·
Stakeholders assign a project manager,
determine the scope and deliverables, and select the team.
52, You are managing a
project and notice a team member will be away during the execution phase. You
bring your concern to the team and discuss adding extra resources to the
project. Which of the following components of the planning phase does this
update?
Answers
·
Budgeting
·
Forecasting
·
Risk management
·
Task management
53. Which of the
following would be considered a project milestone?
Answers
·
Schedule time with the team to review
tasks
·
Fix a bug recorded from user testing
·
Write a paragraph for project proposal
·
Deliver a first draft of a
manuscript