1. Fill in the blank: If the project
has a _____, then it may be worth it for the team to learn a more sophisticated
project management tool.
Answers
·
short
timeline
·
new
project sponsor
·
large scope
·
few
deliverables
Explanation: If the project has a
complicated structure or a long list of requirements, it could be
beneficial for the team to learn how to use a more advanced tool for managing
projects. Organization, cooperation, and the general effectiveness of the
project may all be improved by using a tool that is proportionate to the level
of complexity of the undertaking.
2. As a project manager, you need to
update your project charter with a statement about the tangible outcome of the
project. In which section of the project charter does this information go?
Answers
·
Business
case
·
Benefits
·
Project deliverable
·
Project
scope
Explanation: The part of the project
charter titled "Objectives" or "Project Purpose" is
normally where the information about the observable results of the project is
included. In this part, the exact objectives and deliverables that the project
intends to accomplish are broken out in detail. It offers a crystal-clear
comprehension of the aim of the project as well as the objective that the team
is striving to achieve.
3. Fill in the blank: A project
manager creates a project charter _____ a project proposal.
Answers
·
at
the same time as
·
as
an introduction to
·
before
·
after
Explanation: Following the submission of a project proposal, a
project manager will draft a project charter. The basic thoughts, goals, and
reasons for the project are outlined in the project proposal. The project
manager will next prepare the project charter after the proposal has been
approved and the project has been authorized. The project charter will
formalize the project, explain the goals of the project, and establish the
project manager's authority over the project.
4. Fill in the blank: Project
managers need to ensure project information is _____ through formal
documentation, such as email, a presentation, or a digital document.
Answers
·
available
only to stakeholders
·
easily accessible to everyone
·
available
only to team members
·
easily
accessible to the public
Explanation: It is the responsibility
of project managers to guarantee that information on the project is
disseminated via formal documentation, such as an email, a presentation, or a
digital document. It is necessary to have effective communication in order to
keep the project team and any stakeholders informed on the status of the
project, any changes that may occur, and any relevant details.
5. Email and chat are examples of
what type of project management tool?
Answers
·
Work
management
·
Progress
visualization
·
Collaboration
·
Scheduling
Explanation: In the field of project
management, some examples of communication technologies are email and chat.
Despite the fact that they are not software designed specifically for project
management, they play a very important part in improving communication and cooperation
among project managers, stakeholders, and members of the team.
6. A project manager needs a tool to
assign tasks and help visualize the team’s task progress. Which tool type
should they choose?
Answers
·
Email
·
Shared
documents
·
Work management
·
Chat
Explanation: A task management or
project management tool is the best option for a project manager to use so that
they may delegate work and monitor their progress. These technologies provide
the assignment of tasks, the recording of progress, and often include capabilities
for collaboration, timetables, and milestones in addition to the ability to
assign and manage tasks. Trello, Asana, and Microsoft Project are a few
examples of such software.
7. Fill in the blank: As a project
manager, you may use Microsoft PowerPoint, Apple’s Keynote, or Google Slides to
_____.
Answers
·
share
documents
·
manage
budgets
·
send
emails
·
create presentations
Explanation: You as the project manager
have the option of putting together project presentations using either Google
Slides, Microsoft PowerPoint, or Apple's Keynote. These tools are often used in
the process of presenting project plans, status reports, and other information
relating to the project to stakeholders, members of the project team, or
clients.
8. Collaboration tools such as email
or chat allow teams to do what tasks? Select all that apply.
Answers
·
Plan
the budget
·
Check in on project tasks
·
Visualize
project task completion
·
Work collectively and closely with other team
members
9.
Fill in the blank: _____ are items you need to help get the project done. They
are considered project resources.
Answers
·
Materials
·
Meetings
·
Status
updates
·
Reports
Explanation: In order to successfully
complete the project, you will need a variety of resources. They are referred
to as resources for the project. These may consist of people resources (members
of the team), supplies, equipment, and any other components necessary for the
successful execution of the project.
10. When developing the project
charter, who does the project manager typically work with?
Answers
·
stakeholders
only
·
teammates
only
·
the
customer only
·
teammates and stakeholders
Shuffle Q/A 1
11.
Fill in the blank: For small projects, project managers should typically use
_____.
Answers
·
more
sophisticated tools
·
simple and straightforward tools
·
recently
created tools
·
highest-rated
tools
Answers
·
Project
proposal
·
Project
plan
·
Project charter
·
Project
scope
13. Fill in the blank: A
project manager needs to receive approval from stakeholders and ____ to move on
to the next stage.
Answers
·
a
team member
·
a
team consultant
·
the project sponsor
·
the
project vendor
Answers
·
Give
them the project documentation to review and encourage them to ask questions.
·
Assign
the new team member the tasks they need to execute.
·
Allow
the team member to review a previous project plan.
·
Allow
the team member to come to you if they have questions.
Answers
·
Work
management
·
Chat
·
Shared
document
·
Email
Answers
·
Google
Spreadsheets
·
Google Slides
·
Microsoft
Word
·
Microsoft
Teams
Answers
·
Visualize
the team’s progress
·
Check
in with each other efficiently
·
Demonstrate
an overview of the project
·
Comment on topics related to the project
Answers
·
Schedule
·
Budget
·
People
·
Materials
Answers
·
Project
charter
·
Project
tasks
·
Project
proposal
·
Project
schedule
Answers
·
A
simple and straightforward tool
·
A
more sophisticated tool
·
A
recently created tool
·
The
highest-rated tool
Answers
·
Project
charter
·
Project
framework
·
Project proposal
·
Project
plan
Answers
·
Project
charter
·
Project
task
·
Project
goal
·
Project
measure
Answers
·
A
stakeholder talks with two different team members and receives conflicting
information on a vendor. They cannot find information about the vendor in the
shared document drive.
·
The key stakeholder determines they want to
add a feature to the product in development. The project manager includes this
update in the project charter and communicates it to the team.
·
The
project manager shares the project timeline on a cloud-based document sharing
program.
·
Because
the project manager doesn’t have all the project’s details, they ask a current
team member to onboard the new team member.
Answers
·
There
will be no negative consequences since the team will adjust to the tool.
·
The
team will be hesitant to use the product if there are issues with the tool.
·
The
team will communicate with the project manager more often.
·
Team
members will give effective feedback and build team morale.
Answers
·
Presentation
tool
·
Shared
document
·
Work
management tool
·
Team chat
26.
A project manager plans resources for a new construction project. What type of
resource includes the machines needed to complete the work?
Answers
·
People
·
Materials
·
Plans
·
Sources
Answers
·
Build charts and diagrams
·
Carry
out team-building exercises
·
Manage the budget
·
Keep stakeholders informed
·
Negotiate
with vendors
Answers
·
Scope
and exclusion
·
Project
deliverables
·
Business
case
·
Project team
Answers
·
Document the details in a shared document.
·
Schedule
a meeting with your team members to discuss the feature.
·
Document
the details on a whiteboard in your office.
·
Schedule
a meeting for the stakeholders to explain the feature to the team.
Answers
·
Have
the team take an online training course after introducing the tool.
·
Introduce
the tool to the team earlier than on Monday.
·
Test
the tool thoroughly before rolling it out to the team.
·
Set
up training for the tool before the team uses it.
Answers
·
Work
management
·
Email
·
Shared
document
·
Chat
Answers
·
Scheduling
software
·
Visualization
cards
·
Spreadsheets
·
Chat
Answers
·
It
provides a way to reflect on the project.
·
It defines the project and necessary details.
·
It
is an email that goes out to all team members.
·
It
convinces the stakeholders why they need to do the project.
Answers
·
Scope
·
Detailed
project plan
·
Stakeholder
analysis
·
Project goals
·
Deliverables
Answers
·
Asana, Basecamp, and Trello
·
Microsoft
Word and Google Docs
·
Email
and chat
·
Microsoft
PowerPoint, Keynote, and Google Slides
Answers
·
Track
and review team processes
·
Create
agendas
·
Outline
project scope and next steps
·
Chat
efficiently with the team
Answers
·
To
create a schedule for the project
·
To
communicate quickly with team members
·
To
create presentations for stakeholders
·
To
assign new tasks to team members
38.
Fill in the blank: Since the project manager uses the project charter
throughout the project, it acts like a _____ for the project.
Answers
·
compass
·
bank
·
storage
unit
·
main
communication channel
Answers
·
The project sponsor and key stakeholders sign
off on the project charter.
·
The
project manager finishes the project’s deliverables and milestones.
·
The
finance department approves the budget and the team members have been selected.
·
The
stakeholders state the cost of the project outweighs the value it brings to the
organization.
Answers
·
Work
management
·
Presentation
·
Spreadsheet
·
Chat
Answers
·
Google Spreadsheets
·
Microsoft
Word
·
Jira
·
Keynote
Answers
·
A document that evolves as the project
progresses
·
A
digital document stored in the cloud
·
A
document that is updated from project to project
·
A
document that has been shared with the team
Answers
·
communication
with team members
·
creating
project management tools
·
assessment
of performance feedback
·
executing
tasks for the project
Answers
·
Vendors
·
Project
sponsor
·
Project
team members
·
Key
stakeholders
Answers
·
Project
retrospective
·
Project
plan
·
Project charter
·
Project proposal
Answers
·
Project
plan
·
Project
framework
·
Project
charter
·
Project proposal
Answers
·
Create timelines
·
Build charts
·
Communicate
with teammates
·
Manage budgets
Answers
·
Materials
·
Resources
·
Tools
·
Budget